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THE PURPOSE OF THIS CHECKLIST IS TO:
  • Ensure that proper arrangements have been made so that appropriate action can be taken quickly in your absence.
  • Make sure that things run smoothly while you are away (car & home maintenance, bill paying, etc).
  • Ensure that you obtain the information you need before departing for your new duty station.
To help you remember the smallest details, we recommend that you discuss and complete the various items listed in this section along with your partner or another responsible adult. Remember, this is for you and your family. If you feel your children are old enough to participate, it might be useful to approach this as a family discussion. Providing as many options and as much support as possible for those staying at home is always best.

before you go...

Before your departure, make sure that you have read as much as you can about all aspects of security. The UN publications available that cover this topic include the “Security in the Field” booklet issued by the United Nations Security Coordinator and the CD ROM entitled “Basic Security in the Field.” Completion of the latter is mandatory for all UN staff.

It is important that your arrival details are given to the right person at the duty station well in advance and that you have received confirmation and details of the arrangements made for your transportation from the airport before you leave.

Should you stop over in countries where there is a known safety risk you are advised to remain in your hotel in the evenings.

MANDATORY

DONE
a) Complete “Basic Security in the Field” CD ROM and bring certificate
b) Inform Mission of arrival details
c) Obtain and carry with you your travel authorization & security clearance
d) Note name and phone number of person detailed to meet you on arrival
e) Read security instructions

ADMINISTRATIVE

Bring the following ORIGINAL documents with you and also make 2 CERTIFIED copies.

Carry one set of copies with you and leave one copy with partner/ responsible adult.
DONE
a) National Passport (renew before departure if necessary)
b) Laisser-Passer (renew before departure if necessary)
c) Yellow Fever vaccination record (where required)
d) Driver"s license (renew before departure if necessary)
Make 3 CERTIFIED copies of the following documents. Carry two sets with you and leave one set and the originals with partner/ responsible adult. Do not carry the original of these documents.
e) Birth certificate
f) Marriage certificate or equivalent
g) Insurance documentation (e.g. life, health)
h) Military discharge papers (where applicable)
Bring the following and leave a copy with partner/ responsible adult.
i) Mission-specific insurance documentation
j) UN employment contract related to mission service
k) Security Clearance documentation (if required)
l) Social Security/Identification number
m) Direct deposit account number(s)
n) Comprehensive inventory of items packed including cost of item, year purchased. For items of high value include serial number and copy of receipt.
Bring the following:
o) 12 Colour passport sized pictures
p) Original boarding passes, ticket stubs, and travel receipts for expense claim
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